Are you looking to gain valuable experience while supporting your local business community? The North Vancouver Chamber is seeking a part-time Events and Admin Coordinator. This is a great opportunity to work in a dynamic, community-focused environment that supports and connects local businesses.
We are a not-for-profit, membership-based organization dedicated to fostering a thriving business climate in North Vancouver. As part of our small, supportive team, you’ll assist with administrative operations, events, and communications that help our members succeed.
Position Overview
Position Title: Events & Admin Coordinator
Reports To: Chief Executive Officer (CEO)
Location: North Vancouver Chamber Office
Position Type: Part-Time Contract (20 hours/week). Initial contract will be until the end of 2026.
Compensation: $18.25-$21.00/hour
Schedule: 20 hours/week (weekdays, generally between 9 a.m.–5 p.m.)
Flexibility is required for occasional events outside regular hours
The Part-Time Events & Admin Coordinator plays a vital role in keeping our Chamber of Commerce running smoothly and engaging our business community. Reporting directly to the CEO, this multifaceted role balances the hands-on logistics of our networking events, workshops, and signature annual functions with key administrative and member support operations.
If you are a detail-oriented multitasker who thrives in a community-focused environment and loves connecting with local business leaders, this role is for you.
Key Responsibilities
Administrative Support
- Respond to business inquiries in-person, by phone, and by email
- Provide community information and local business resources
- Assist with the coordination and execution of Chamber events
- Maintain organized project records and filing systems
- Conduct basic research on local business trends, prospective members, and best practices from other chambers to support growth initiatives
- Support the Chamber team with day-to-day office tasks
Events
- Responsible for event logistics, including venue booking, catering, managing guest lists, check-in process, event setup, and takedown
- Supports and uses repeatable processes for event management and administration to make organization and administration easier and more efficient for future events; uses checklists that itemize all aspects of event strategy, budget, preparation, delivery, and follow-up
- Supports development of tools and packages to assist hosts in their role and ensure everyone responsible for delivery is aware of what’s required of them
- Actively attends to all tasks related to setup and takedown of events
Communications & Marketing
- Prepare project-related correspondence
- Assist with internal reports and data review
- Conduct research, analyze, and compile information for ongoing projects
Candidate Requirements
- Strong customer service, communication, attention to detail, and analytical skills
- Demonstrated business intuition and the ability to work independently and collaboratively
- Proficiency in MS Office 365, and Adobe Suite (Experience with Canva and Customer Management Software is considered an asset)
- Comfortable working in a quiet office setting, both individually and with a team
- Ability to set up event spaces (moving banners, tables, chair arrangements, light packing/lifting up to 25–30 lbs)
Eligibility Requirements
- Must be a Canadian citizen, permanent resident, or a person with refugee protection under the Immigration and Refugee Protection Act
- Must have a valid Social Insurance Number and be legally entitled to work in Canada
How to Apply
Send resume and cover letter to HR@NVChamber.ca.
About North Vancouver Chamber
The North Vancouver Chamber has been the independent voice for business in North Vancouver for over 120 years. Our mission is to be the catalyst for a thriving, connected community through strong partnerships, informed members, and bold leadership. We do this by creating connections for members, supporting the needs of local businesses, and leading initiatives that enhance business success and community prosperity.
